How to Use the "Contents Page" Group of the Time Savers Add-in for PowerPoint
Please note: Some changes may have been made to the Time Savers Add-in for PowerPoint since the making of this video.
The “Contents Page” group is part of the “TS Publish” tab (previously called “Time Savers 3”) of the Time Savers Add-in for PowerPoint.
The tools in this part of the Time Savers Add-in make it possible for you to:
- Quickly and easily create clickable contents pages for your resources.
Before Creating your contents page:
- Divide your presentation into sections.
- Name the sections the way you want them to appear on the contents page.
Create:
- Click the ‘Create’ button to create your contents page.
- The main button will create a table style contents page.
- The ‘Buttons’ option in the drop-down menu will create a button style contents page.
- The contents page will be added before the first slide in your presentation. You will be free to move it if desired.
- The contents page will not include a reference to the first section in the presentation (which would include the cover page, contents page etc.)
- You will be free to format the contents page to suit your needs. Note: if you choose to create a table style contents page, it is not actually a table. It is really rectangles put together to look like a table.
- If you have any empty sections in your presentation when you create the contents page, they will automatically be deleted.
- Clickable links will be applied to the shapes referencing the different sections in the presentation. Please note: these links are clickable in slideshow mode and if you save the file as a PDF (see below).
MultiPage:
- If the contents items do not all fit on a single slide, the excess items will be placed on extra contents pages
- Any grouped shapes on the contents page will be ungrouped in order to perform this function.
Section Page Numbers:
- Page numbers will be added to all pages in the form ‘Page 1 of 5’ based on the position of the page in its section and the total pages in the section
- Page numbers will not be added to pages in the first section of the presentation (which would include the contents page, cover page etc).
Return to Contents:
- Intended for use only if you will be flattening you presentation.
- If you have this option selected, a message will appear at the bottom of the contents page, “Any time you wish to return to this contents page, simply click anywhere on the background of the page you are on and you will be brought back here.”
- You can edit this message to suit you needs.
- When you flatten your presentation, all backgrounds that are inserted will be linked to the contents page. This way, when a user clicks on the background of any page, they will automatically be taken straight back to the contents page.
- Please note: If you have saved your presentation as a PDF and a user is having trouble with links not working properly, direct them to open the PDF in Adobe Acrobat Reader. Some browsers seem to give problems when linked shapes are placed over other linked shapes, causing the ones on top to lose their links – so only the background links (back to the contents page) would work – all other links you have in your PDF that are on top of the backgrounds wouldn’t work. The user would just keep being taken back to the contents page, no matter what they clicked on.
Update:
- Your contents page will be updated, using the style you have chosen and formatting changes you have made
- You should still check it to make sure that everything appears the way you want it
- Any empty sections (that contain no slides) will automatically be deleted
- If you have added section page numbers, these will be updated at the same time. Also, if the active slide contains a page number, any formatting or positioning changes you have made to it will automatically be applied to page numbers on all other slides
- Any grouped shapes on the contents page will be ungrouped in order to perform this function.
Format:
- Quickly and easily change the formatting of the contents items (section link buttons and page references) on your contents page or the section page numbers on all slides
- Contents items
- Change 1 section link button and/or 1 page reference and then select the elements you have formatted and click this button
- The formatting of the selected section link button and/or page reference will be applied to the rest of the contents page
- Any grouped shapes on the contents page will be ungrouped in order to perform this function
- Section page numbers
- Once you have added section page numbers, you can customize the size, position and formatting of your page numbers
- Simply make your desired changes to the page number on one slide, select it and then click this button to apply your changes to the page numbers on all slides.
